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Privacy Policy

Effective Date: October 1, 2025

Last Updated: October 1, 2025

Vayasya Seva Private Limited (“we,” “our,” “us,” or “the Company”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your data when you use our public website, client portals, and internal employee tools (collectively, “Services”).

1. Information We Collect

  • Personal Information: Name, email, phone number, employment details, government IDs (Aadhaar, PAN, ESIC, PF, etc.) where required for compliance.
  • Business Information: Company details, contracts, invoices, and manpower requirements shared by clients.
  • Usage Information: Log data, device details, IP addresses, and browser type when you access our websites or portals.
  • Employment & HR Data: Attendance, payroll, shift schedules, and related HRMS records (for employees).

2. How We Use Information

  • Provide and improve manpower and logistics services.
  • Maintain statutory compliance (PF, ESIC, GST, MSME).
  • Process invoices, contracts, and workforce management.
  • Manage employee records, attendance, and payroll.
  • Ensure security and monitor usage of internal tools.
  • Communicate with clients, employees, and vendors.

3. Data Sharing

We may share data:

  • With government bodies (PF, ESIC, GST, labor departments) as legally required.
  • With trusted third-party service providers (e.g., payroll processors, IT hosting partners).
  • With clients, for reporting attendance, manpower deployment, or compliance.

We do not sell personal data to third parties.

4. Data Security

We implement industry-standard safeguards, including access controls, encryption where applicable, and periodic audits. Access to internal tools is restricted to authorized users only.

5. Data Retention

We retain data only as long as necessary for legal, compliance, and operational purposes. Records required by law (e.g., PF, GST filings) are maintained per statutory timelines.

6. Your Rights

Depending on your jurisdiction, you may have rights to access, correct, or request deletion of your data. Employees and clients may reach out via help@vayasyaseva.com for such requests.

7. Internal Tools & Employee Data

Use of employee dashboards, HRMS, or compliance systems is restricted to authorized staff. Employees must follow IT and HR policies while using these systems. Misuse may result in disciplinary action.

8. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website with the “Last Updated” date.

9. Contact Us

For questions about this policy or data handling practices:

📧 help@vayasyaseva.com
📞 +91 72920 14101